Please read this privacy notice carefully as it sets out how INCIMAT and its group companies (“Incimat”) use your personal information. We may change this privacy notice from time to time by updating this page. You should check this page from time to time to ensure you are happy with any changes.

Incimat.com

What information do we collect?

When you use this website, please bear in mind that we may collect the following information:

• the areas of the website that you visit

• information about your computer, such as which browser you are using, your network location, the type of connection you are using (e.g. broadband, ADSL etc) and your IP address

We do this by using cookies, which are small files that help us track how our visitors use the website and enable us to understand where we can improve your experience. 

We may also collect personal information from telephone calls and/or other correspondence with you.

The information we capture is used for various purposes. The main purpose is to use the information captured to provide you with the website and our services (whether available via the website or offline). We also use the information for:

• website development

• understanding how our visitors interact on the website

• understanding what our clients are interested in

• understanding what potential clients are interested in

• dealing with enquiries/concerns

• marketing our services and people to you

• market research

• service development

• internal record keeping

Marketing

What information do we collect?

When you sign up for any marketing, we will collect the following information about you:

• Your contact details – name and email address
• Your location – city, state and country
• The company you work for and your job title
• Your content and language preferences
• Behaviour – content consumption, email opens/clicks, event attendance.

We collect this information where we have an existing business relationship with you, where you have given your consent, or updated your subscription preferences, indicating that you would like to receive marketing communications from us.

Our marketing platform observes and records interactions with our email communications, as well as attendance of Incimat events or webinars. This behavioural information is recorded in an individual’s activity log which is retained in line with international privacy regulations.

The information we capture is used to better understand your interests and help improve the quality and relevance of our marketing and communications. We also use cookies which record information to improve your experience, for example by prefilling details on a form to prevent you from having to re-enter information multiple times. You can read more about how Incimat uses cookies on our website here.

What is our legal basis for collecting your personal information?

It is in our legitimate interest to use your personal information for marketing purposes.

What do we do with the information we collect?

The information we collect is used to provide you with information about Incimat’s services and other information in line with your chosen preferences.

We will provide you with information about Incimat's services and other information in line with your chosen preferences.

We will not provide your personal information to external organisations outside of Incimat for marketing purposes.

If at any time you do not want your information used for direct marketing purposes please unsubscribe via the link at the bottom of an email or contact us at info@incimat.com

Who do we share this information with?

As we are a global company, with offices spread across the world, we may need to share your personal information with our group companies in different countries. However, we are very mindful of data protection laws in each country. This means that whatever country you are based in, we handle your personal information in line with that country’s data protection requirements.

We may share your personal information with companies acting on our behalf who will only use the information to provide that service. However, we will retain control of your data and any third-party service provider that we use must act in accordance with our instructions. We may also share your personal information with a purchaser or potential purchaser of our business.

In some circumstances, we may have to disclose your personal information by law, because a court or the police or other law enforcement agency has asked us for it.

How to get copies of or amend the information we have collected

You may request details of the personal information that we hold about you under data protection laws. If you would like a copy of the information held about you for marketing please write to us at info@incimat.com

For a copy of all other information we may hold about you please write to us at privacy@incimat.com or at: Data Privacy Manager, INCIMAT Innovation and Technologies, C/Jaime el Conquistador 22, 28045 Madrid (Spain). If you think any information we have about you is incorrect or incomplete, please email us as soon as possible. We will correct or update any information as soon as we can.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect, including locked cabinets, electronic password protection and pass card access to buildings.

If at any point you suspect or receive a suspicious communication from someone suggesting they work for Incimat or a website claiming to be affiliated with Incimat, please forward the communication to us or report the incident by email to info@incimat.com or in writing to Cyber Security Incident Response Team, INCIMAT Innovation and Technologies, C/Jaime el Conquistador 22, 28045 Madrid (Spain) as soon as possible.

Our website or marketing email messages sometimes include links to other websites which are not within our control. Once you have left our website or email, we cannot be held responsible for the content of other websites or the protection and privacy of any information which you provide to those websites. You should exercise caution and look at the privacy statement applicable to the website in question. 

Privacy notices for potential recruits

Please read this privacy notice carefully as it sets out how INCIMAT and its group companies (“Incimat") use your personal information when you apply for a job with us. If you have any questions about this privacy notice or do not agree with it, please contact us at info@incimat.com or write to us at  INCIMAT Innovation and Technologies, C/Jaime el Conquistador 22, 28045 Madrid (Spain). To find out how Incimat uses your personal data more generally, please see our website privacy notice. In completing our job application form or submitting your CV to us, you will need to give us personal information about yourself. This information may include the following: • name; • address (including post code); • telephone number; • email address; • employment history; • qualifications; and • diversity information to monitor equal opportunities within our business (although providing this information is not mandatory, but if you choose to provide it to us we will anonymise it). Uses of personal data We will use your personal data for the following purposes only: • to assess your suitability for employment by us and in any subsequent interviewing process. Copies of the information you submit and any further correspondence will be retained in order to progress your job application and as a record of our employment and fair access processes; and to send you alerts of current vacancies, but you can choose not to receive these by logging into your profile and clicking the ‘unsubscribe’ button, or by emailing us at info@incimat.com

We may use email or telephone to contact you to discuss your application and if you are successful in your application, we may request from you two references and their contact information (including name, address and contact number). We will contact your referees to obtain references about you, but we will only do this with your prior permission. Please note that for some jobs, we may need you to undergo a criminal records (DBS) check as certain jobs may require accessing high security areas as part of your role for example. However, we will only ask you to undergo this process at the final stage of the application process.

Third party access

When you apply for a job with INCIMAT the application will be processed by the Incimat recruiting team situated in the country in which you are applying to work, your details will also be accessible to recruiting teams in other Incimat locations. We also engage third party agencies to aid the recruitment process. Your CV and other details will be shared with us by our nominated agency in the country in which you are applying to work. We will process any personal information about you that we receive from the recruitment agency in accordance with this privacy notice. For information about how the agency handles your personal information, please ask to see its privacy notice. Due to the global nature of Incimat, it may be necessary to send your personal information to countries which have a different standard of data protection than the country in which you are situated. We have put in place protections to ensure that your information is safeguarded.

Retention of data

We take all reasonable steps to retain personal information only for as long as we need to process your job application. We may however retain your details after a decision has been reached regarding your suitability for current jobs in case alternative vacancies may become available in the future, but we will only do so for a maximum of 2 years, unless you have asked for your profile to be deleted from our systems. If you no longer wish us to store your personal information, you can contact us at info@incimat.com .If you believe that any of the information held by us about you is incorrect, or you would like a copy of the personal information that we hold about you, please contact us at  info@incimat.com or write to us at  INCIMAT Innovation and Technologies, C/Jaime el Conquistador 22, 28045 Madrid (Spain). If you wish to withdraw an application for a specific role, please access your candidate profile and follow the relevant steps. This will not delete your personal information just the specific application. Contact us at info@incimat.com and we will delete it from our systems unless we are required to continue to hold some details about you after your relationship with us has ended, for example for legal and regulatory purposes. Security We are committed to ensuring that any personal information that you provide to us when applying for a job is kept secure and any details you give us will remain confidential